Minutes of the Board of Director's Meeting August 2, 2006
Posted by Jack Meyers
ROTARY CLUB OF STANWOOD CAMANO ISLAND
MINUTES OF THE BOARD OF DIRECTORS' MEETING
August 2, 2006
MEMBERS PRESENT: Terry Greer, Dawn Pratt, Jack Meyers, Jim Jonson, Jon Baker, Jo Ann Lipscomb, David Lipscomb, Kristy Stephenson, Bonnie George, Greg Gilday, Nancy Nelson, John Silva, Kurt Malizio, Laura Byers and Pam Miller. MEETING called to order at 11:00am by President Terry Greer.
MINUTES: Minutes from the July 5, July 12 & July 19, 2006 meetings were read and moved for approval by Jim Jonson and seconded by Jack Meyers.
MINUTES OF THE BOARD OF DIRECTORS' MEETING
August 2, 2006
MEMBERS PRESENT: Terry Greer, Dawn Pratt, Jack Meyers, Jim Jonson, Jon Baker, Jo Ann Lipscomb, David Lipscomb, Kristy Stephenson, Bonnie George, Greg Gilday, Nancy Nelson, John Silva, Kurt Malizio, Laura Byers and Pam Miller. MEETING called to order at 11:00am by President Terry Greer.
MINUTES: Minutes from the July 5, July 12 & July 19, 2006 meetings were read and moved for approval by Jim Jonson and seconded by Jack Meyers.
TREASURER'S REPORT: The 2006-07 budget was reviewed: the parade has approx. $1,000 in expenses so income will be adjusted to $4,000; Laura Byers will check with the city for Trails donation �?" they may need $5,000 committed by us; the 5050 Dist Golf Tournament is requesting a $1,000 donation, in return they will give our club a Paul Harris. Laura Byers moved to accept the revised budget, it was seconded by Jim Jonson and approved by the board.
PRESIDENTIAL CITATION GOALS:
1. Develop and implement a recruitment and retention plan for 2006-07.
2. Develop recognition program to recognize individuals who bring in new members to the club.
3. Ensure that every Rotarian in the club is personally invited to take part in club activities.
4. Make a club contribution to Polio Plus.
5. Update club bylaws to reflect the recommended Rotary Club Bylaws.
6. Develop a new project to support vocational service - Panel at SHS with George Colby.
7. Achieve the "Every Rotarian Every Year" goal of $100 per member this year.
8. Seek a Rotary Foundation Matching Grant this year.
9. Share Rotary with the general public - print media effort.
10. Encourage members to display the 4-way test sign at their businesses.
11. Provide for an internship for a high school senior (Warm Beach Camp already does this).
COMMITTEE REPORTS:
THE ROTARY FOUNDATION:
Bonnie George reported that there was no new information at this time. This year's goal is $100 per member; there are 11 members who are not Paul Harris Fellows. We will have the Foundation be a club program to inform members what the Foundation does for Rotary.
PUBLIC RELATIONS:
Kristy Stephenson reported that they were hanging the Christmas Lights downtown today. She still needs volunteers at 9:00 am for the parade. The Rotary Brochure that was designed and printed by Jon Baker was shared �?" good job Jon!
CLUB ADMINISTRATION:
1. Treasurer Dawn Pratt reported that parade income is on target; dues are coming in, some still behind; Member Bill Chase is an honorary member but is ill - we need to send a letter; Member Walt Nicholas has been absent since January - we will send him a letter and Rob Dwoskin is unable to attend due to business commitments but wants to remain a member.
2. Club Grant Application Form: we need a form to give when money is requested from the club. The administration committee is to work on a form. Also work on a policy of giving and eligibility requirements.
3. Policy on Prevention: Mentor program - the school does a background check; Exchange student - program does background check. We have minimal exposure, there is a policy on site - Jim Jonson to submit a proposal by September board meeting.
PROJECTS:
1. Fair participation is down by 5 entries from last year
2. Member picnic after the parade at Camaloch Chalet
3. Grants Seminar attended by Terry Greer and Bonnie George: several available - we will discuss further at future meeting.
4. Guys and Dolls - still need help for play dates; supplies were discussed and volunteers donated necessary items.
MEMBERSHIP:
1. Tami Smith has withdrawn her application - she is not able to attend Wednesday meetings.
2. John Silva Proposed a new member - Dr. Patrick Clark; application was given to Secretary Pam Miller and will be published in our next news letters then transferred to the Membership Committee for processing. Dave Lipscomb moved to accept the application, it was seconded by John Silva, motion carried.
NEW BUSINESS:
Programs are needed beginning September, contract Jack Meyers. We will add Paul Harris members and the board minutes to our web site. Terry sent a letter to Jack Randel; Jim Jonson stopped by to see him, he has too much going on, personal and business, to attend.
Meeting adjourned at 11:55am.
Respectfully Submitted,
Pam Miller, Secretary
PRESIDENTIAL CITATION GOALS:
1. Develop and implement a recruitment and retention plan for 2006-07.
2. Develop recognition program to recognize individuals who bring in new members to the club.
3. Ensure that every Rotarian in the club is personally invited to take part in club activities.
4. Make a club contribution to Polio Plus.
5. Update club bylaws to reflect the recommended Rotary Club Bylaws.
6. Develop a new project to support vocational service - Panel at SHS with George Colby.
7. Achieve the "Every Rotarian Every Year" goal of $100 per member this year.
8. Seek a Rotary Foundation Matching Grant this year.
9. Share Rotary with the general public - print media effort.
10. Encourage members to display the 4-way test sign at their businesses.
11. Provide for an internship for a high school senior (Warm Beach Camp already does this).
COMMITTEE REPORTS:
THE ROTARY FOUNDATION:
Bonnie George reported that there was no new information at this time. This year's goal is $100 per member; there are 11 members who are not Paul Harris Fellows. We will have the Foundation be a club program to inform members what the Foundation does for Rotary.
PUBLIC RELATIONS:
Kristy Stephenson reported that they were hanging the Christmas Lights downtown today. She still needs volunteers at 9:00 am for the parade. The Rotary Brochure that was designed and printed by Jon Baker was shared �?" good job Jon!
CLUB ADMINISTRATION:
1. Treasurer Dawn Pratt reported that parade income is on target; dues are coming in, some still behind; Member Bill Chase is an honorary member but is ill - we need to send a letter; Member Walt Nicholas has been absent since January - we will send him a letter and Rob Dwoskin is unable to attend due to business commitments but wants to remain a member.
2. Club Grant Application Form: we need a form to give when money is requested from the club. The administration committee is to work on a form. Also work on a policy of giving and eligibility requirements.
3. Policy on Prevention: Mentor program - the school does a background check; Exchange student - program does background check. We have minimal exposure, there is a policy on site - Jim Jonson to submit a proposal by September board meeting.
PROJECTS:
1. Fair participation is down by 5 entries from last year
2. Member picnic after the parade at Camaloch Chalet
3. Grants Seminar attended by Terry Greer and Bonnie George: several available - we will discuss further at future meeting.
4. Guys and Dolls - still need help for play dates; supplies were discussed and volunteers donated necessary items.
MEMBERSHIP:
1. Tami Smith has withdrawn her application - she is not able to attend Wednesday meetings.
2. John Silva Proposed a new member - Dr. Patrick Clark; application was given to Secretary Pam Miller and will be published in our next news letters then transferred to the Membership Committee for processing. Dave Lipscomb moved to accept the application, it was seconded by John Silva, motion carried.
NEW BUSINESS:
Programs are needed beginning September, contract Jack Meyers. We will add Paul Harris members and the board minutes to our web site. Terry sent a letter to Jack Randel; Jim Jonson stopped by to see him, he has too much going on, personal and business, to attend.
Meeting adjourned at 11:55am.
Respectfully Submitted,
Pam Miller, Secretary